Every piece of patient growth, built and run as one system.

vyflow works only with healthcare practices, from a single clinic to a multi-location group. Each service below is something we already operate every day inside a ten-clinic practice. You can start with any one of them; the tracking layer comes with all of them, because nothing else works without it.

Book a free growth call

Website & tracking

The foundation. A site that captures every inquiry with its source.

  • Website redesign on a custom theme: per-clinic pages, condition and service pages, conversion-first forms, fast on phones
  • Server-side lead ledger: every submission recorded with its click ID and posted to the front desk, untouched by ad blockers
  • Google Tag Manager and Google Analytics set up from scratch with the key events that matter: appointment requests, calls, contacts
  • Tracking retrofit for practices that want to keep their current site
  • Website care: hosting, updates, edits, and uptime and form monitoring

Google Ads management

Search campaigns that learn from booked patients, not form fills.

  • Campaigns built and managed for each clinic under the vyflow manager account, with keyword, ad copy, negative-keyword, and budget decisions made by an accountable person
  • Landing pages per condition and service line
  • Offline conversion loop: booked appointments uploaded back to Google Ads by click ID only, so bidding optimizes toward real patients
  • Weekly performance report in plain language, with cost per booked appointment as the headline number
  • Ad spend billed to your own card, never marked up. How our Google Ads API tool works

Local presence

Google Business Profiles for every location, maintained and defended.

  • Audit and cleanup of every listing: categories, hours, services, descriptions, photos, tracked links
  • Agent-maintained listings: posts, holiday hours, and checks for silent changes across all locations
  • Review responses answered daily in the practice's voice, flagged to a human when they should be
  • Location performance folded into the same weekly report as ads and the site

AI operations

Agents that do the recurring upkeep, inside the compliance boundary.

  • Lead follow-up and status agent: front-desk activity flows back into the ledger, so the ads and the report reflect what actually happened
  • Voice agent for after-hours calls, missed calls, and appointment requests
  • Review responder and Business Profile agent across every location
  • Weekly and monthly reports that write themselves
  • Quarterly AI roadmap review: what to automate next, and what not to

AI Operations Audit

The standalone starting point. Fixed scope, two weeks, one document.

  • Front desk, intake, scheduling, follow-up, reviews, listings, and reporting mapped as they run today
  • Every automation candidate ranked by hours saved and revenue protected
  • Compliance boundary drawn for each item, so nothing touches patient data it should not
  • You keep the document either way; the fee is credited toward the build if you go on to work with us
How engagements are packaged

Three ways in, one stack underneath.

Build

A website that tracks itself

Website and tracking, Business Profile cleanup, and the ledger. A one-time setup fee. For a practice that wants to see the truth before spending on ads.

Grow

Fill open capacity

Build, plus Google Ads management, landing pages, the offline conversion loop, and the weekly report. A monthly retainer, with ad spend on your own card.

Automate

Growth on autopilot

Grow, plus the agents: listings, reviews, lead follow-up, the voice agent, and a quarterly AI roadmap. A monthly retainer, with AI and telephony usage passed through at cost.

Engagements are a one-time setup fee plus a monthly retainer, scoped per practice on the first call. A single clinic and a ten-location group need different amounts of work, so there is no rate card.

Book a free 30-minute growth call.

Bring your website and your last month of numbers. You'll leave knowing what's leaking and what to fix first, whether or not we work together.

Let's talk